Did you know that the party rental industry in the US is valued at $5 billion?

Party rentals have become popular for weddings, birthdays, corporate events, and other special occasions. They provide a convenient and cost-effective way to host an event. However, with so many options available, it can be overwhelming to choose party rental spaces.

Don’t worry, we’ve got you covered! In this guide, we’ll walk you through everything you need to know to make an informed decision and throw a successful event. Read on to find out more.

Determining Your Needs

Before you start searching for the perfect party space, it’s essential to determine your needs. Here are some questions to consider:

• How many guests will be attending?
• What type of event are you planning?
• Will you need additional services such as catering or audiovisual equipment?
• What is your budget?

Having a clear understanding of your needs will help narrow down your options. This will also make the decision-making process easier.

Know the types of Party Spaces

There are various types of party spaces available, and your choice will depend on the type of event you’re planning. Here are some of the most common options:

Banquet Halls

Banquet halls are one of the most popular choices for events. They offer a large space to accommodate a significant number of guests. This makes them ideal for weddings and corporate events.

Most banquet halls come with basic amenities like tables, chairs, and linens included in the rental price. Some may even offer additional services like catering and event planning.

Outdoor Venues

Outdoor venues, such as parks, gardens, and beaches, provide a beautiful backdrop for events. They are perfect for summer parties or outdoor weddings.

However, keep in mind that these spaces may come with additional costs. This can include permits and rentals for tents or portable restrooms. It’s essential to factor in these costs when considering an outdoor venue.

Restaurants and Bars

For a more intimate gathering, consider hosting your event at a restaurant or bar. These spaces often have private rooms available for rental. They also provide the convenience of having food and drinks already taken care of.

However, keep in mind that there may be restrictions on decorations and music volume in these types of rental venues. It’s essential to clarify these details with the venue beforehand.

Hotels

Hotels can provide a sophisticated venue for your event, especially for weddings and conferences. Many hotels offer event packages that include accommodations for out-of-town guests, catering, and other amenities.

Additionally, hotels often feature built-in audiovisual equipment. This makes them a convenient choice for business events or presentations. However, be sure to check for any extra fees associated with using their facilities.

Location, Location, Location

The location of your party rental space is crucial in determining its accessibility for your guests. Consider factors such as parking availability and transportation options.

If most of your guests are local, choosing a central location would be ideal. However, if you have out-of-town guests attending, it may be more convenient to choose a space near airports or hotels.

If you are planning an event in Atlanta, consider checking the Roswell event space. They offer a variety of spaces at affordable prices.

Tour the Space and Ask Questions

Once you have a few potential party rental areas in mind, it’s important to schedule a tour. This will give you a better idea of the size, layout, and overall atmosphere of the space.

During your tour, don’t be afraid to ask questions. Here are some things to consider:

• Are there any restrictions on decorations or event setup?
• What is included in the rental price?
• Are there any additional fees or charges?
• Is there an onsite event coordinator or manager available during the event?
• Is there a backup plan in case of inclement weather for outdoor venues?

Make sure to take notes and pictures during your visit so that you can compare and contrast your options later on. This will also help you make a more informed decision.

Read Reviews and Get Referrals

Before making a final decision, be sure to read reviews from previous customers. They can provide valuable insights into their experience with the venue. You can also ask friends or colleagues for referrals if they have recently hosted an event at a rental space.

Don’t be afraid to reach out and ask for their honest opinions and recommendations. This can help you make a more informed decision. It can also potentially save you from any unpleasant surprises.

Check for Accessibility

Ensure that the party space is accessible for all your guests, including those with mobility challenges. Check for ramps, elevators, and accessible restrooms.

If necessary, inquire about any accommodations that can be made for guests with disabilities. This is important to ensure that all of your guests feel comfortable and included in the event.

Confirm Availability Early

Popular venues often book up quickly, so it’s wise to confirm the availability of your chosen space as early as possible. Reach out to the venue well ahead of your desired date to secure your booking and avoid disappointment later on.

Make sure to also inquire about their cancellation policy in case of unforeseen circumstances. This will give you peace of mind and allow for any necessary adjustments.

Evaluate Set-Up and Break-Down Time

Take into consideration the time needed for setting up your event and breaking it down afterward. Some venues may have strict limits on when you can access the space. Others may allow for more flexibility.

Make sure to discuss this aspect with the venue manager. This will ensure that you have ample time for decorations, equipment setup, and post-event cleanup.

Finding the Best Party Rental Spaces

Choosing party rental spaces is an important decision that can impact the success of your event. Use the tips above to help you can find a suitable venue that meets all your requirements.

Remember to plan early, ask questions, and consider all factors before making a final decision. With the right space, your event is sure to be a hit! So go ahead and start planning, and don’t forget to have fun!

Do you want to see more helpful tips you can use right now? Feel free to explore more of our blog!